After being involved in PCI-DSS for almost a decade as well as other standards and guidelines like ISO27K, 27017, 9001, PDPA, GDPR, CMMI and a partridge in a pear tree, we can almost unanimously say: PCI-DSS is probably the most confusing standard out there. Not so much of the content itself – it’s fairly easy to understand in terms of the technical controls. The confusion begins at the start: Applicability and Scope.
Now scoping for PCI-DSS has been hammered by us in many articles over the years, so for this article, we will look at Applicability.
So what is applicability?
It simply means, who does this standard apply to? This is different from ‘scope’. A scope is basically what is being assessed? Applicability is basically: Do I need to do this thing?? For instance for simplicity:-
a) GDPR = Applies to entities processing EU personally identifiable information. Entities that may have a more global presence or require to deal with customers with a larger market distribution may end up being applicable to the GDPR.
b) PDPA = applies to entities in Malaysia processing personal information, which basically means almost everyone.
c) ISO27001 = guideline that can be used by any entity to cover their core processes. This may also be required by some governments on certain industries, e.g the government requiring CNII (Critical National Information Infrastructure), so simply, if you are CNII, then you should be doing the ISO27K.
d) CSA Star Alliance = standard for our data centers to apply, but it’s not mandatory (as far as we know).
e) TVRA = based on MAS (Monetary Authority of Singapore) requirement for financial institutions, so generally if you are regulated by them, then you need to get this done. It’s actually a subset of their Technology Risk Management Guidelines. It’s pretty much a mirror of Malaysia’s RMiT (Risk Management in Technology) subset of data center resilience section. As an aside it seems slightly comical that these two countries, tied so closely together in terms of history and economy would sit down and decide to name their federal bank’s IT standard so closely to each other. I mean, it’s like:
i) Singapore – Let’s call our technology standard Technology Risk Management!
ii) Malaysia – Hmm, we can’t sound the same otherwise we might look like we aren’t original. Let’s flip it around and call it Risk Management in Technology!
Back to the subject, most standards out there has a reasonably clear idea of who it applies to. Even Bank Negara’s e-money guidelines or their baseline IT security requirements – apply to those regulated by them. HIPAA (not in Malaysia) applies to medical and healthcare entities.
Which leaves us with PCI-DSS.
From the onset, PCI-DSS applicability is actually very clear:
PCI DSS also applies to all other entities that store, process or transmit cardholder data (CHD) and/or sensitive authentication data (SAD).PCI-DSS Standard
So in general, whenever you are storing, processing or even transmitting any part of the card holder data (PAN) or the sensitive authentication data, e.g track data, CVV etc, then PCI applies to you.
The confusion begins when these exact terms are used by those who are NOT doing any of these 3 (Store, Transmit, Process or STP) –lets call them NON STP– but still gets pulled into scope kicking and screaming like a child on his first day of kindergarten or adults on their first day of work after a holiday in the Bahamas. Examples are data centers, hosting providers, physical security storage companies (storing secure boxes for companies) – in their business model, they don’t deal with credit cards at all. But their customers may. Or may not. They don’t know. So for instance, if an insurance company decides to store their policy files with credit card information physically into a box and ship it to the physical storage company, how does the storage company gets yanked into ‘applicability’ of PCI?
The problem of section 12.8.2:
12.8.2 Maintain a written agreement that includes an acknowledgement that the service providers are responsible for the security of cardholder data the service providers possess or otherwise store, process or transmit on behalf of the customer, or to the extent that they could impact the security of the customer’s cardholder data environmentpci dss standard
The last part is where QSAs hook on – ‘impact the security of the customer’s CDE’. Now, just to be clear, 12.8.2 by itself has no indication that PCI is a requirement for these “NON STP” providers. It comes later in 12.8.4 and 12.8.5 where it states
12.8.4 Maintain a program to monitor service providers’ PCI DSS compliance status at least annually.PCI dss standard
Argument on whether this relates to PCI-DSS compliance as a program or just service providers adhering to the PCI-DSS controls internally is an argument beyond time and space itself and requires a thesis to be written on it. Hence for now, simplicity wise, going by the standards and how many QSAs interpret it, multi factor authenticating providers gets pulled in. Hosting and cloud providers get pulled in. Storage vendors get pulled in. Cloud HSM and security providers gets pulled in. Fraud management gets pulled in. The whole thing about who could impact the security of customer’s environment gives QSAs a field day in including everyone in the party.
So applicability isn’t so straightforward after all. After determining anyone that stores, transmit and process credit/debit card with the PCI council members badges — now we have anyone that influences the security of the first group’s card data environment. This basically pulls almost everyone into applicability.
It doesn’t end there, however.
Because of the way PCI is structured, the PCI council actually washes their hands to determine who should be PCI compliant, and how they should be compliant. They pass that over to the individual card brands (I guess that’s themselves), who passes it to their banks connecting to their network, who in turn passes it on to their payment providers and who in turn passes either to their service providers or to their merchants. This is looked into in FAQ #1473, #1126, #1212 and a whole lot of other references. They always have this statement:
The PCI SSC recommends that entities contact their acquirer and/or the payment brands directly, as applicable, to understand their validation reporting requirements. Please contact the payment brands directly.Everywhere to ensure everyone knows
When we were kids we used to play a party game whereby two teams have everyone sitting in two long straight lines. At the front of the line, the gamekeeper passes them a message, for instance “There is a blue wolf sitting in the Artic, looking at you with yellow, hungry eyes tonight” or something like that. Each kid will then need to whisper that message to the person behind him until it reaches the last person and that last person will have to go to the front and declare the message aloud, which invariably ends up something like “There comes wind that blew into the attic and sitting at me with fellow grey ice to the right.” And everyone laughs.
This is how it is in PCI. The message gets passed down and somehow along the way, the message gets so jumbled that we can only shrug and go, “OK…” Some messages we have heard (from customers who claim their banks said):
a) “You need to show us their SAQ and ROC together! The AoC is not enough” – Not really. If you are doing SAQ, there’s no ROC (Report of Compliance). Likewise, if there is a ROC, it’s not SAQ. Both have AoC though.
b) “Physical storage companies that store physical card data like forms needs to do SAQ C-VT” – We’ve seen this, where storage company gave a SAQ C-VT (virtual terminals) to their banks and was accepted. No, you can’t. A physical storage company, being a service provider should look at the SAQ D and then mark of the irrelevant controls (such as firewall etc) as Not Applicable.
c) “You can do SAQ A – as a payment gateway!” – A permutation of b) – whereby a payment provider gave us an SAQ A as proof of their PCI compliance. I think they just scanned through which is the shortest SAQ A and go, OK, let’s go for the easiest. No, SAQ A isn”t applicable to service providers. SAQ D needs to be done and controls that are relevant to be identified.
d) “You can store hashes with truncated data, its more secure!” – This is more of our previous post, where a company we spoke to started arguing on the merits of implementing truncation, encryption, hashing and storing everything together. No, it doesn’t work like that. If Truncated information and simple hashing is stored together, without a random salt, it may be easier to determine the card information through common sense brute force (please don’t talk about rainbow tables).
e) “They need me to be a level 4 certified gateway provider since I do less than 6 million transaction.” – In general service provider levels are only level 1 and level 2, according to visa and mastercard and amex. Secondly, the transaction levels for level 1 Visa and Mastercard are 300,000 volume, significantly lower than 6 million (which is for merchants). Amex has a higher threshold (2.5 million) but in general, we look at Visa/Mastercard since they are the most widely distributed.
f) “They insist on seeing a certificate of compliance – other documents are not allowed” – This has become so common that it’s painful. There is no such thing as certificate of compliance. These are all conjured up in the imagination of QSAs and PCI-DSS never issues certificates. It is technically as useless as showing your birth certificate to your bank. Yet, your bank insist upon it. FAQ #1220 of PCI addresses it below. So while it’s not wrong to issue certificates, but these are not considered “official documents”:
Because certificates and other non-authorized documentation are not officially recognized, entities that receive these documents to indicate their own compliance (for example, from a QSA or ASV) or another entity’s compliance (for example, from a service provider) should request that official PCI SSC documentation be provided. Any organization issuing, providing, or using certificates as an indication of compliance must also be able to provide the official documents.FAQ #1220
g) “Since you only transmit and process card data and not store, no need for PCI-DSS” – We get this a lot from banks. Technically if you transmit or process card data , you should be PCI applicable. However, since banks have a big say in your compliance (for instance they may force you to be level 1 compliant even if you have zero transactions), on the flip side, if they say they don’t need it, then well, you don’t need it. You could probably argue with them and say you actually do need it from a technical point of view, but most customers just take the bank for their word and move on. The bank has made their risk assessment, and if they insist we don’t need to be PCI compliant and gives a black and white stating they don’t need – essentially they (the bank) is absorbing all the risk of non-compliance, aren’t they? Remember – PCI-DSS is generally a contractual obligation between parties. If the bank says contractually you are not required for PCI-DSS, then what’s the argument? In this case, we usually advice our clients to still undergo a self assessment to ensure they are aware of the security practices and we then get a nod of wise agreement before they shoo us out of the room, never to be heard from again. If they had a trapdoor button that drops us into the Rancor’s pit, I guess they would have used that.
h) And finally, most recently – “they say the since we only store PAN and without expiry and CVV, they said PCI-DSS isn’t applicable to us” – this is a bit mind boggling since this bank was an international bank and we think they should know better. But that doesn’t mean local banks know less, we’ll take it back. It’s just that international banks, being exposed in so many countries, would probably have the mindshare larger than local banks to know more about these things. But this one was – “You don’t store CVV and expiry date? OK – no problem, just go ahead and store PAN for all we care! Yeay!” Granted, the use of card information without information like CVV, expiry etc may not be as useful, but there are still other ways for PAN to be used – identity theft for one. Or, it can be used in combination with other information they already have. Or they just want to sell it on the dark web. PCI-DSS puts a big premium on PAN storage, so much so saying, if PAN is stored, all other information must be protected. And oh – CVV is considered Sensitive Authentication Data (SAD), and no, it cannot be stored post authorisation for whatever reason.
There are a whole lot more of strange things we have heard over the years from banks and service providers but those are the main examples. Again, I do not think it’s due to them purposely misinterpreting the standard, but like that party game, once the message gets passed down the line so many times, eventually it’s just going to end up like garbage. It’s like how I had to deal with my wife’s instructions to buy stuff from the grocery. It’s sanskrit to me…I mean how many different pasta brands are there and why must we buy such a specific one? Pasta’s pasta, no?
If you need us to help un-garble PCI-DSS for you, drop us a note at email@example.com and let us get to it!